The Human resources department is one of the areas of work that has more tasks to do. However, in many companies this department does not work in the best possible way, which also affects the operation of the company.
That is why, finding ways to reduce costs, improve efficiency and streamline administrative work is something that human resources managers can do to contribute to the development of the Organization.
Previously, human resources departments were full of files, spreadsheets, folders. Today there are solutions and systems of human resources in the cloud that not only allow their unlimited accessibility, but also facilitates those important objectives of the Department. Recruiting, training and maintaining the workforce without interrupting your workflow or investing too much money is possible when you have this type of solution.
What are the benefits of using human resources software to help manage your workforce:
These human resources software help and enable the Human resources department to store, manage, retrieve and process employee data and automate all major processes in human resources.
Higher productivity
A human resources software helps the area’s professionals to be more efficient in their daily work. Manual records are a topic of the past, they take a long time, they must be updated by hand and run the risk of getting lost forever.
Supporting your human resources activities in a specialized software allows to free the managers of many activities, to improve the attention to the requests and also to provide a self-service option for the employees.
For example, if a collaborator wants to revise his payment receipts, he can do it directly on the platform in a fast and real-time way, which translates into a lower workload for human resources professionals, while this can also Lead to more productivity.
Facilitates decision making
One of the reasons why companies often make bad decisions with their human talent is because they don’t have the right information. A human resources software provides managers with the information or data needed to make the right decisions.
Similarly, analyzing this data increases the opportunities for improvement in the area of human resources. For example, it can help you discover which collaborators need more training, who are the best-performing vendors, who have attended all training courses, etc.
Improvements in communications
One of the greatest benefits of a human resources software is that it allows to significantly improve communications between your collaborators, managers and executives.
Most of these softwares include intuitive tools to form groups and networks to exchange knowledge, relate and share information with other colleagues according to their activities, goals, interests or projects.
In addition, communications are not limited in time or space. Human resources systems provide access through mobile devices and computers with Internet access.
Cost reduction
When a company relies on a good human resources system, it can save a lot of money. Automating the activities of this area allows a large company to carry an excellent staff management without hiring dozens of people to do so.
To get an idea, a company without such software should hire a human resources professional for every 100 employees. Whereas, when a company has automated software it only needs one professional for every 140 employees, which means that if your company has 300 employees you only need a full-time professional to administer to the workforce.
Remember that money is a resource that you must take care of the maximum and reduce the costs little by little can save you thousands of pesos a year
Security in your data
Information is a resource of great value to any company. A human resources software guarantees the security of your data and not only gives you the possibility to support in the cloud each one of your files, but also restricts your access.
In addition, it incorporates disaster recovery features and backups that allow you to further protect your company’s information.
A human capital software has modules that give you the ability to carry out transactions associated with human capital. Thanks to this tool the human resources managers are able to assume all the challenges that the personnel administration carries.
With the implementation of a software of HR you will get:
- Reduce costs
- Optimize time
- Increase productivity
- Improve your employer branding
What types of HR software exist today?
Corporate-oriented HR programs encompass a wide range within this area:
- Payroll and Wage management software
Software for selection and recruitment of candidates Internal Personnel Management Software - Core HRMS (Human Resource Management)
This refers to a human resources program that includes features related to personnel management, payroll and other related aspects. - Payroll and salaries Management
It is a software designed specifically for the management of salaries and payrolls of employees. - Talent Management
This is an additional category to the previous one but no less important. The reality is that not all HR software includes it. It measures aspects such as the recruitment and maintenance of talent, supervision of the performance of the workers, management of selection and recruitment processes, periods of vacation or of low work, etc. - Workload Management
It focuses on the management of staff work. Entrances and exits, attendances or absences, tasks performed, etc.